Safeguarding Policy for children and vulnerable adults.

Statement by Church Council on Safeguarding:-
As the people of the Methodist Church we are concerned with the wholeness of each individual within God's purpose for everyone. We seek to safeguard all members of the church community, of all ages. 

It is the responsibility of each one of us to prevent the physical, sexual or emotional abuse and neglect of children and young people.

St Paul's is also aware of and committed to the safeguarding of vulnerable and temporarily vulnerable adults in our care and using our premises.

All those working with children, young people and vulnerable adults should ensure that they have read, understood and full embraced the policy.




Yorkshire West Methodist District

Safeguarding Policy


St Paul's Methodist Church, Sowerby Bridge

Minister Revd Francis Neil

Safeguarding & Complaints Officers:  Paul Hinton & Dawn Teague

Approved DBS Verifiers: Rev. Francis Neil, 
Paul Hinton, Catherine Hinton

Date Adopted: 5th November 2018

Safeguarding Children and Vulnerable Adults Policy
St. Paul's Methodist Church, Sowerby Bridge

This policy was agreed at a Church Council held on 5th November 2018.

The Methodist Church, along with the whole Christian community, believes each person has a value and dignity which comes directly from God's creation in God's own image and likeness. Christians see this as fulfilled by God's re-creation of us in Christ. Among other things, this implies a duty to value all people as bearing the image of God and therefore to protect them from harm.

St. Paul's Methodist Church is committed to the safeguarding and protection of all children, young people and adults and affirms that the needs of children or of people when they are vulnerable and at risk are paramount.

St. Paul's Methodist Church recognises that it has a particular care for all who are vulnerable whether by disabilities or by reduction in capacities or by their situation. It is recognised that this increased vulnerability may be temporary or permanent and may be visible or invisible, but that it does not diminish our humanity and seeks to affirm the gifts and graces of all God's people.

This policy addresses the safeguarding of children, young people and vulnerable adults. It is intended to be a dynamic policy. It is intended to support the Church in being a safe supportive and caring community for children, young people, vulnerable adults, for survivors of abuse, for communities and for those affected by abuse.

St. Paul's Methodist Church fully agrees with the Connexional statement reiterated in Creating Safer Space 2007:

As the people of the Methodist Church we are concerned with the wholeness of each individual within God's purpose for everyone. We seek to safeguard all members of the church community of all ages.

St. Paul's Methodist Church recognises the serious issue of the abuse of children and vulnerable adults and recognises that this may take the form of physical, emotional, sexual, financial, spiritual or institutional abuse or neglect. It acknowledges the effects these may have on people and their development including spiritual and religious development. It accepts its responsibility for ensuring that all people are safe in its care and that their dignity and right to be heard is maintained. It accepts its responsibility to support, listen to and work for healing with survivors, offenders, communities and those who care about them. It takes seriously the issues of promotion of welfare so that each of us can reach our full potential in God's grace.

St. Paul's Methodist Church commits itself to RESPOND without delay to any allegation or cause for concern that a child or vulnerable adult may have been harmed, whether in the church or in another context. It commits itself to challenge the abuse of power of anyone in a position of trust.

St. Paul's Methodist Church commits itself to ensuring the IMPLEMENTATION of Connexional Safeguarding Policy; government legislation and guidance and safe practice in the circuit and in the churches.

St. Paul's Methodist Church commits itself to the PROVISION of support, advice and training for lay and ordained people that will ensure people are clear and confident about their roles and responsibilities in safeguarding and promoting the welfare of children and adults who may be vulnerable.

St. Paul's Methodist Church AFFIRMS and gives thanks for the work of those who are workers with children and vulnerable adults and acknowledges the shared responsibility of all of us for safeguarding vulnerable adults who are on our premises.

St. Paul's Methodist Church appoints Dawn Teague and Paul Hinton as Church Safeguarding Officers/Complaints Officers and supports them in their role which is to:

i. support and advise the minister and the stewards in fulfilling their roles
ii. provide a point of reference to advise on safeguarding issues
iii. liaise with Circuit and District Safeguarding Officers
iv. promote safeguarding best practice within the local church with the support of circuit ministers
v. Ensure proper records are kept of all incidents/concerns according to Methodist policy and practice see
Safeguarding Records: Joint Practice Guidance for the Church of England and the Methodist Church - Updated Jan 2015.
vi. Ensure that all safeguarding training which is required is undertaken by those in post and appropriate records kept and made available
vii. Attend training and meetings organised to support the role
viii. Oversee safeguarding throughout the whole life of the church e.g. lettings, groups property, etc.
ix. Report to the Church council annually
x. Ensure the church completes a yearly audit/monitoring on safeguarding confirming that policies are in place for the church and all groups and lettings in the church and that these have been annually reviewed
xi. Ensure the church completes a risk assessment on each area of activity in the church and this is stored and reviewed at least annually. This should be made available if asked for
xii. Ensure that the church recruits safely for all posts
xiii. Ensure that the church has a safeguarding noticeboard with copy of the current, signed safeguarding policy, contact numbers for local and national helplines and other suitable information

a) Purpose
The purposes of this safeguarding policy are to ensure procedures are in place and people are clear about roles and responsibilities for children, young people and vulnerable adults in our care and using our premises. It is to be read in conjunction with the Safeguarding Policy, Procedures and Guidance for the Methodist Church (2017).


b) Good Practice
We believe good practice means that:
i) All people are treated with respect and dignity.
ii) Those who act on behalf of the Church should not meet or work alone with a child or vulnerable adult where the activity cannot be seen unless this is necessary for pastoral reasons, in which case a written note of this will be made and kept noting date, time and place of visit.
iii) The church premises will be assessed by the Church Safeguarding Officer with the property steward and/or their representatives at least annually for safety for children and vulnerable adults and the risk assessment report will be given annually to the Church Council in written form. This will include fire safety procedures. The Church Council will consider the extent to which the premises and equipment are suitable or should be made more suitable.
iv) Any church-organised transport of children or vulnerable adults will be checked to ensure the vehicle is suitable and insured and that the driver and escort are appropriate. An agreed record kept in the church file for each driver/car.
v) Promotion of safeguarding is recognised to include undertaking those tasks which enable all God's people to reach their full potential. The Church Council will actively consider the extent to which it is succeeding in this area.


These things are to safeguard those working with children, young people and those adults who may be vulnerable.

c) Appointment and training of workers
Workers will be appointed after a satisfactory DBS disclosure and following safer recruitment procedures of the Methodist Church. Each worker will have an identified supervisor who will meet at regular intervals with the worker. A record of these meetings will be agreed and signed and the record kept. Each worker will be expected to undergo basic safeguarding training, within the first 6 months of appointment. The other training needs of each worker will be considered (e.g. food hygiene, first aid, lifting and handling, etc.) and each worker will have an annual review conducted by a named member of the Church Council and another worker within the organisation.

d) Pastoral visitors
In terms of safeguarding, Pastoral Visitors will be supported in their role with the provision of basic safeguarding training upon appointment.


e) Guidelines for working with children, young people and vulnerable adults
A leaflet will be produced and reviewed annually to be given to each worker with children, young people and vulnerable adults outlining good practice and systems. The leaflet will be reviewed annually with this policy [Church Councils may produce their own material or use appropriate Connexional leaflets (Quick Reference Guide and Code of Safer Working Practice Leaflet).

f) Ecumenical events
Where ecumenical events happen on church premises, safeguarding is the responsibility of this Church Council.

g) Events with church groups off the premises
Adequate staffing, a risk assessment and notification of the event to be given to a Church Safeguarding Officer PRIOR to the agreement for any event or off-site activity. Notification of the event will be given to either Dawn Teague or Paul Hinton. That Church Safeguarding Officer will forward it immediately to the Circuit Safeguarding Officer in order that an appropriate response can be made. The District Safeguarding Officer and District Safeguarding Group will need to be informed of all off-site events.

h) Other groups on church premises
Where the building is hired for outside use, the person signing the letting agreement will be given a copy of this policy and the leaflet[1]. The lettings secretary will consider the various users of the building in making lettings. All lettings will be notified to the Church Safeguarding Officer who will keep the records and take advice as appropriate from both the DSO and CSO.

i.) Access for Safeguarding Officers
Safeguarding Officers have the right to attend, at their own discretion and without prior notice, any meeting held on church premises for the purpose of ensuring that appropriate activities are taking place. This extends to all hirings of the premises, meetings of church groups or church sponsored groups. The right also includes the authority to attend meetings of church or church sponsored groups which take place away from church premises. The Safeguarding Officer has the right to suspend any person from their role, pending enquiry into and clarification of any concerns.

j) Complaints procedure
It is hoped that complaints can generally be dealt with internally by the organisations. However, a complaint may be made to person/s who will be appointed by the Church Council and who are currently Dawn Teague and Paul Hinton. If a complaint is made to another person, it should be passed to Dawn Teague or Paul Hinton who will arrange to meet with the complainant and attempt to resolve the complaint. In anything other than trivia, they will keep the church minister, (Rev. Francis Neil), fully informed. If the complaint cannot be resolved, consideration will be given to invoking the complaints system of the Methodist Church, {which will involve initially speaking with the Local Complaints Officer, Rev. Terry Keane), or the Circuit and/or District Safeguarding Officer/s as may be appropriate. Even if a complaint appears, "resolved", it may be often be good practice to discuss matters with one of the above officers.

k) Review
This policy will be reviewed annually by the Church Council. The date of the next review is November 2019

l) Key concepts and definitions

i) Vulnerable Adults: Any adult aged 18 or over who, due to disability, mental function, age or illness or traumatic circumstances, may not be able to take care or protect themselves.

ii) Safeguarding and protecting children or vulnerable adults from maltreatment; preventing impairment of their health and ensuring safe and effective care.

iii) Adult/child protection is a part of safeguarding and promoting welfare. This refers to the activity which is undertaken to protect children/specific adults who are suffering or are at risk of suffering significant harm, including neglect.

iv) Abuse and neglect may occur in a family, in a community and in an institution. It may be perpetrated by a person or persons known to the child or vulnerable adult or by strangers; by an adult or by a child. It may be an infliction of harm or a failure to prevent harm.

Dated: 5th November 2018

Revd. Francis Neil,  (Chair of Church Council)

St Paul's Methodist Church

Safeguarding Children and Vulnerable Adults

Record of Concern

Name/s of child/children / vulnerable adult

Age: D.O.B. (if under 18)


Name/s of parents/carers (if under 18):


Record here exactly what happened/was heard/observed/what was said:

People contacted/action taken:

Signature of author: Signature of Safeguarding Officer

Print name: Print name:

Date: Date:

Quick Reference Guide

What to do if you have concerns about possible abuse

1. Consult the person to whom you are responsible.

2. Decide together whether to seek advice or to make an immediate referral.

3. Keep a record of what happened, your concerns and your actions.

4. Tell your minister and/or safeguarding representative.

5. Only tell others who need to know. In an emergency respond immediately.

Responding to a child, young person, parent or other adult who shares with you about abuse

1. Never promise to keep a secret.

2. React calmly; be aware of your non-verbal messages.

3. Don't stop someone who is talking freely about what has happened.

4. Don't ask leading questions.

5. Reassure the person they have done the right thing by telling you.

6. Avoid making comments or judgements.

7. Tell the person what will happen next.

8. Record using the person's own words and noting any important dates and times.

9. Report to the person to whom you are responsible, your minster and/or safeguarding representative.

Remember good practice

Treat everyone with respect, setting a positive example.

Respect people's personal space.

Ensure your actions cannot be misinterpreted.

Challenge unacceptable behaviour in a constructive way.

Do not put yourself or other people in vulnerable situations.

Do not have inappropriate physical contact with others.

Always share safeguarding concerns.

[1] Such as the code of safer working practice leaflet or the quick reference guide.


Useful telephone numbers:

Revd Francis Neil                    01422 615910

Safeguarding Officers
Paul Hinton                            01422 831431
Dawn Teague                         01422 357772

Childline:                             0800 11 11
(A private and confidential service for children and young persons up to the age of 19)

NSPCC Helpline:                    0808 800 5000
(A ready source of advice when perhaps unsure about a situation)

Calderdale Social Services:
Northgate House,
3rd Floor
Halifax HX1 1UN
   ( )

Multi Agency Screening Team (MAST):      01422 393336
Emergency Duty Team (EDT):                  01422 288000

Local Authority Designated Officer, (Cheryl Baxter, LADO)
                                                             01422 394156




The following form is to be completed in the case of safeguarding concern:-                                                                                       


St Paul's Methodist Church

Safeguarding Children and Vulnerable Adults




Record of Concern


Name/s of child/children / vulnerable adult



Age:                  D.O.B. (if under 18)






Name/s of parents/carers (if under 18):







Record here exactly what happened/was heard/observed/what was said:











People contacted/action taken:








Signature of author:                            Signature of Safeguarding Officer


Print name:                                                Print name:


Date:                                                 Date: